Nowadays, more than ever, event organisers are obligated to run safe and secure events for attendees and the general public. Ceremonies, sports events, concerts, parties and music festivals… With such happenings, safety should always be a top priority on the list of concerns for event planners, as bodily injuries can cause serious liability issues, as well as damage to a company’s reputation.
We have partnered with the world’s leading two-way radios provider, Hytera, who join us to discuss the top safety considerations you should take on-board when planning your next public event.
Choosing the right equipment
Managing a crowd can be a challenge, especially at large scale events with lots of visitors spread over a wide area. However, with the right gear, as well as some trained security officers, you can tackle this challenge with ease.
With advanced technology being available at your fingertips, equipping your staff with the most recent security solutions is a no-brainer. To ensure clear communications, start with reviewing your existing communication system such as the quality of your current two-way radio handsets. Getting some professional two-way radios is your best bet for maintaining communication, and with the recent developments such as the LTE multi-mode feature, you can benefit from even more secure supervision and seamless communications, which are invaluable when it comes effective crowd management.
While ensuring your guests’ safety should be your top priority, you should also pay extra attention to your own employees’ safety – and you can accomplish this mission by supplying them with some additional gear such as bodycams to capture, store and share evidence from the field. The bodycams also support HD video quality, night vision mode and can be easily integrated with radio handsets, which make them a perfect asset to secure your staff at the time of the event and protect them from hazard as well as abuse.
Check who is working for you
When hiring staff for your event, make sure that you screen them thoroughly. This is very important, especially in the days of increased security concerns, so make sure that you check their background for any potential risky connections that could harm your event.
You should also make sure that each of your staff has relevant experience. For example, if you are organising a music festival you should assess if a young, night-shift retail security officer would be capable of handling communications and crowd management at your loud event – which is a more challenging environment compared to a quiet, night-time shift.
If you are struggling to find the right fit employees, consider sourcing your staff through a reputable security company. They could help you with supplying exactly the right candidates for your event.
Get an emergency plan in place
Having a risk-based emergency plan agreed upon and put in place well in advance of the event will help make everyone safer, should the worst happen. It means carefully reviewing the details of your planned event, and determining any risks that could occur along the way, such as personal injuries, fainting or – in the worst-case scenario – bomb or terrorists threats.
If you are the main event organiser, consider appointing an Event Manager who can support you to carry out any work related to safety matters. They can also assist you with putting the appropriate risk assessment based on the following issues:
- Scale, type and scope of the event
- Type and size of the audience
- Duration of the event
- Timing of when the event will be held
By carrying out such an assessment, you will get the opportunity to back up your event and react in time should anything happens to minimise the damage.
Reserve the right venue
Choosing the right venue for your event means that you’re already halfway to it being a success. When searching for places that would fit your requirements, considerations that you should take into the account include its location, capacity and infrastructure (i.e. distance to the nearest hospital and fire station).
While shortlisting the venues, pay attention to any potential hazards that could cause logistical problems and health and safety issues at your event, such as overhead electric power lines (that your structures could interfere with).
You should also carefully identify and review any fire assembly points, as well as the locations of any emergency exits to help you with any crisis planning you’re doing.